Data Management & Governance Officer (14386)

Data Management & Governance Officer

Halifax

Paying up to £35,000 per annum

Permanent

Full time

You will provide access to accurate records for a range of operational and strategic purposes and will ensure legal obligations for the creation and retention of records are met. This includes controlling the number of records created and stored, and identifying which records are to be preserved for historical and contractual purposes and which should be destroyed, and when.

Paying up to £35,000 per annum Elland Permanent 13 September 2021

Details

Paying up to £35,000 per annum
Elland
Permanent
Full time

Data Management & Governance Officer

Halifax

Paying up to £35,000 per annum

Permanent

Full time

You will provide access to accurate records for a range of operational and strategic purposes and will ensure legal obligations for the creation and retention of records are met. This includes controlling the number of records created and stored, and identifying which records are to be preserved for historical and contractual purposes and which should be destroyed, and when.

My client has a significant volume of records (both paper-based and electronic) created over its 20 years of operation. Changes in approach by the business has caused us to review their approach to record storage, retention and deletion. This role will establish new governance for the existing records and for any new activity which generates new records.

Responsibilities

As a records manager, you'll need to:

  • oversee the management of electronic and/or paper-based information
  • identify the most appropriate records management resources
  • design and develop filing systems, business classification schemes and undertake records surveys
  • set up and review documenting records systems
  • establish retention and disposal schedules on-line with contract and business requirements
  • advise on new records management policies, providing a framework to guide your staff in the management of their records and use of the employer's records system
  • standardise information sources throughout YES and across its historical company structure
  • develop strategy and coordinate policy developments.
  • manage the changeover from paper to electronic records management systems
  • respond to information enquiries, giving appropriate access to information
  • ensure compliance with relevant legislation and regulations
  • advise on complex legal and regulatory issues, often involving judgements in areas such as the Freedom of Information and Data Protection Acts, General Data Protection Regulation (GDPR) and other national or regional legislation
  • preserve corporate memory and heritage
  • manage budgets and resources
  • train and supervise records approach across other teams.
  • Working hours

    Working hours are usually 9am to 5pm, Monday to Friday, with the potential for some extra hours depending on your workload. We anticipate the initial activity will take 10 months and the role will likely evolve into a governance manager role in the longer term.

    What to expect

  • Records management may form the whole or only part of your job along with other information-related activities, such as knowledge and information management, data protection, GDPR and information governance.
  • The work is mostly office-based and, depending on the role, you may have regular contact with other staff or do mostly solitary, computer-based work. With the increased use of electronic document and record management systems (EDRMS), you're likely to be involved in any IT project for the implementation and delivery of any solution.
  • You will have come from a range of backgrounds, including archives management, financial and retail management, scientific research, local authority and the civil service. You will have experience of working with structured and unstructured records.

    Part-time and distance learning options are available at some institutions to progress in your career and they will support your technical and career development through appropriate routes and pay for your membership of a relevant professional body such as ARA or the Information and Records Management Society (IRMS).

    Skills

    You'll need to have:

  • strong communication skills to deal with senior colleagues, suppliers and contractors
  • negotiation skills to persuade colleagues to follow agreed record storing guidelines
  • problem-solving and analytical skills
  • good project management and organisational skills
  • a good grasp of new technology and adapting to new IT packages and systems
  • an awareness of information management principles and familiarity with information systems and archives
  • attention to detail
  • flexibility to get involved in all aspects of information provision.
  • Up-to-date knowledge of data protection and freedom of information legislation is also important.

    This vacancy is being advertised on behalf of Bagnall Hopkins Recruitment who is operating as an employment agency/business. Your application will be sent to one of our consultants for review, at which stage we will be in touch to discuss your details further. If you do not hear from us within 48 hours your application has not been successful.

    We will not submit your CV until you have been briefed on the position and we have your consent to do so.

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